December 9, 2019 Special Board Meeting Minutes

Special Board Meeting

First Congregational Church of Norman, UCC

December 9, 2019

In attendance: David Wheeler, Steve Davis, Mary Carter, Louise Whitaker, Ruth Blake

The first item of business is the proposal to retain the services of Montgomery and Montgomery, CPAs to provide accounting services. The monthly fee of $300 fee is in effect until the Agreement is cancelled by either party. This fee includes all supplies. They will provide monthly reports, giving records, and special reports as requested. They may use QuickBooks or PowerChurch, as they choose.

After discussion Steve Davis, Chairman, made a motion to accept the proposal from Montgomery and Montgomery, CPAs to provide accounting services for a monthly fee of $300. Mary Carter, Treasurer, seconded the motion. All in attendance voted yes for approval of the motion.

The Letter of Agreement will be signed and submitted to begin their services.

This change will not require a change in the By-Laws. Because the cost was not included in the 2019-2020 budget, members have volunteered to fund this cost this fiscal year. These costs will be included in the budget beginning fiscal year 2020-2021.

Other items discussed:

  • Job descriptions will be developed for the Music Director and Child Care Attendance
  • David will find samples of evaluation forms
  • Christmas potluck, December 22, 2019